Senate Meeting Notes
Tuesday, October 19, 2010
Attending: Renouard, Sylver, Emma Ratcliffe, Meredith Berlin (9th grade parent rep), Deborah Harper (c/o 2013 parent rep), Tarleton, Neilson, Northfield, Linett, Pingry, Smith, Hudson, Greene, Scott, Miyata, Overlie, Padilla, Sylver, Jones, Feigal Stickles, Lynch, Albertson (alternate parent rep)
a. Amendment/Correction—Attendance does not reflect all members in attendance last time. Chair Renouard will email list to Torvik, who will correct and email corrected minutes.
b. Otherwise, minutes approved by voice vote
II. Committee Reports
i. Started Attendance Court Process (Breland, Jones and Powell)
ii. Students are notified and required to meet with the court.
iii. First students have been notified. Meetings occur on Tuesdays between 9 to 11 AM.
iv. If families unable to attend, court date/time rescheduled.
1. Could this occur during Reflective Scholarship? Right now, this does not disrupt class, but if it does, could be moved to RS?
2. Are students aware of this? Hudson’s response—not yet, but we are working through legal channels. If students have 2 or more unexcused absences, families need to be notified. We need to work on communicating this process with families.
3. Teachers seeking guidance from Attendance Committee. How do we know if an absence is excused or unexcused? Miyata—the rule is if they are not in class, they should be marked absent, even if the absence is authorized. In most cases, this will be cleared or corrected by attendance office.
4. Miyata notes that the biggest challenge we face is when teachers do not mark students absent—this can even get us into trouble with outside Truancy Courts, etc.
5. Nielson—if a student is marked absent inadvertantly, should we send them to the attendance office for printed copies then sign off that a mistake was made? Yes.
6. Scott—our system may not be perfect, but better than some other districts.
b. Mentorship Committee
i. Renouard emailed to seek out new Mentorship Committee chair—did not receive any replies other than an email wondering if a committee is still necessary.
ii. Hudson—there are still some big questions remaining about mentorship. Are we going to continue the Upper and Lower house mentorship loops? Should we try other systems (9-12 loop? Or 9th graders stay with 9th grade teachers?)
iii. Renouard—did this decisions originate in Senate to begin with? Ames stated yes—occurred during time we had the Small Learning Communities Grant.
iv. Tarleton—we did establish mission statement, but did not get into some of the nuts and bolts of mentorship.
v. Hudson—will host mentorship committee meetings. This this is a valuable committee so that we continue to improve our mentorship program.
vi. Miyata—10th grade continues to be a challenge for the Lower House loop—only 4 out of 9 IS teachers have Lower House mentorships.
vii. Renouard—will send out another email to recruit committee members. Will also email Ms. Powell.
viii. Lynch—can be challenging to have teachers who are not familiar with the Lower House structure and curriculum to serve as 9th/10th grade mentors.
ix. Feigal-Stickles—thinks that its much better to have our core subject students in our mentorship group—this is an improvement for this year.
x. Tarleton—do you want parents on the committee? ASB students?
xi. Pingry—has never had the experience of having one of his regular teachers as his mentorship teachers.
xii. Hudson—planning a Mentorship Committee Meeting for Monday 11/8 in Large Conference Room at 3:15 PM.
c. Administration Report
i. Student count—scheduled to have 1117, now we have 1130. Not sure if there will be an adjustment to our budget yet.
ii. Construction update—
1. Gym issues are impacting PE classes and sports programs.
2. Reminder—this is a modernization, not a remodel. Typically, this means new paint, carpet and furniture, but we are getting more. Its frustrating for teachers and staff, but we are getting much more for our modernization since we stayed on site.
3. With any new facility, there are glitches.
iii. Hiring Update
1. Only one more position—Med Fragile IA. Interviews on Friday.
iv. Other exciting news
1. CSIP at a Glance—supposed to make updates to this document.
a. Change out WASL for HSPE
b. End of course exams in Math this year (Science next year)
2. No field trips in June! We are moving toward Math and Science end-of-course exams. Don’t know the schedule yet. We might have to adjust our schedule since exams take place over 3 consecutive days for 50 minutes each day (this does not exist in our current schedule.)
a. Does not apply to Level IV programs (do not take end of course exams)
3. Submit any changes via email to Hudson
4. Assembly schedule—Powell is proposing that Wed 11/10 be a 1-3-5 day with the assembly during Mentorship, with Friday 11/12 being a 2-4-6 day.
a. Feigal-Stickles—would prefer 1-6 schedule due to Environmental Science Field Trip
b. Davis—assembly is being scheduled around project to fix the bleachers on Thurs 11/11 and through the weekend.
c. Pro’s of a 2-4-6 schedule on Friday—preserve mentorship and Reflective Scholarship for that week, keeps our Wednesday schedule the same.
d. Pro’s of a 1-6 schedule on both day—keeps Friday the same, allows us to see our students more often
e. Chair called the question—show of hands to go with the block schedule (Wed and Fri) that week
III. Old Business
a. Freshman Mentoring Program—President Pingry
i. Mission, Benefits, Logistics, Calendar and Sustainability Plan described in the Senate agenda
ii. FMP committee proposes to co-opt one mentorship day per month for meetings
iii. Sen Ames has agreed to be a staff advisor
1. Davis—do you need us to give names of possible mentors before the training on 10/26? President Pingry—we need to have a student union meeting—plan to talk about the FMP there. Also will use word of mouth to recruit senior mentors.
2. Davis—do you want to send us talking points so we can help bring in 12th graders?
3. Tarleton—are we ensuring that we are getting students of color/a heterogeneous group to volunteer to be mentors? Are there groups we should target to recruit from? Pingry—since this is voluntary, we are encouraging ALL students to do it.
4. Service Hours? Can’t earn them during school hours.
5. Lynch—consider getting staff recommendations
6. Pingry—training session—possibly in the open space near Ms. McDonald’s classroom.
7. Davis—who is doing the training? Run by FMP committee.
8. Ames—strongly encourages Pingry to send out talking points so staff can help recruit.
9. Sen Ratcliffe—thinks the 9th grade program sounds like a good idea. Will help 9th graders feel more comfortable around 12th graders.
10. Pingry—thinks the system will be able to grow itself.
11. Renouard—would like to see the 12th graders model reading period for the 9th grade mentorships.
12. Feigal-Stickles—need to think about the impact on mentorship time—even though its just 1x per month, this does cut away at our mentorship time. Also, 11/23 may not be a late start day.
13. Pingry—likely will be easier to recruit seniors to participate if the mentoring occurs during school time.
14. Miyata—is it required for 9th graders to participate in the social events? Will there be record keeping to ensure that students participate. Pingry—no, but having a mentor is mandatory.
15. Renouard—important to recognize that some of these details will need to be worked out as we go along.
16. Berlin—might want to talk to volunteers about attendance/participation issues.
17. Ames—called question (seconded by several). Friendly amendment to keep reading time accepted. Passed by voice vote.
Meeting Adjourned at 4:14 PM
Next Senate Meeting—Tuesday, 11/2 at 3:15 PM